Creating and Editing Groups

1. Adding Your First Group
2. Creating Groups from Groups
3. Removing Students from a Group
4. Changing the Name of a Group
5. Deleting a Group
6. Printing Groups

Once you have added students to the database, the next step is to put those students into groups. In the same way that you organize files into folders on your computer, you organize students into groups. In Learner Profile, Groups are important for a number of other reasons:

• You need to select students from a Group in order to record observations
• To create a Gradebook, you will need to associate it with a Group
• To add a Student Comment to a particular student, you need to select that student from a Group

Learner Profile makes it easy to manage your groups of students. The following instructions walk you through what you need to know.

1. Adding Your First Group
To create a new group:

1. Click on the GROUPS tab, then click on the GROUPS radio button.
2. Click on the NEW GROUP button below the Modify Groups column. You will be prompted to enter a name for your new group. Enter something meaningful, such as "Biology - Section 002" or "Advanced Reading Group." Click DONE when you're finished.
3. Notice that the name of your group appears at the top of the Modify Groups column on the left. In the Select Students column to the right, you can click on the arrow pointing to "[your username] Groups" and see that your new group also appears there.
4. To add students to your new group, click on the arrow pointing to "All Students" in the Select Students column. You will see a list of all the students in the database.
5. Select the students you want to add to your new group by on each student's name. On Windows, you can make contiguous selections by holding down the SHIFT key while you make your selection; use the CONTROL key to make non-contiguous selections. On Macintosh, you can make contiguous selections by holding down the CONTROL key; use the SHIFT key to make non-contiguous selections. You can deselect a student by clicking on the student name again. You can deselect all students by clicking on a student's name without holding down the CONTROL (Windows) or SHIFT (Macintosh) key . You can also select all the students in the database by clicking the SELECT ALL button at the button of the column, and you can add a student to the selected group by double-clicking on a student's name in the Select Students list. When you have selected all the students you want to add to the group, click on the ADD>> button between the two columns.
6. The selected students should now appear in the Modify Groups column to the left. In the Select Students column, you can view the students by clicking the arrow pointing to the name of your new group.

2. Creating Groups from Groups
You can create new groups using students in existing groups. For example, let's say you had a class of 30 students in a group called "Biology - Section 002" and 5 of those students were participating in an after-school project. You want to create a group to represent these students. You can create this group without searching through all of the students in the database to do it. Here's how:

1. Click on the GROUPS tab, then click on the GROUPS radio button.
2. Click on the NEW GROUP button below the Modify Groups column. Enter a name for your new group (e.g., "After-School Project"). Click DONE.
3. In the Select Students column, click on the arrow pointing to "[your username] Groups." Locate the group you wish to add students from (e.g., "Biology - Section 002") and click on the arrow pointing to it.
4. You will now see all of the students in this group. Select the students from this group that you want to add to the new group by SHIFT-clicking on their names.
5. Click on the ADD>> button between the two columns when you're ready to add these students to the new group.

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3. Removing Students from a Group
To remove one or more students from a Group:

1. Click on the GROUPS tab, then click on the GROUPS radio button.
2. In the Modify Groups column on the left, select the Group from the pull-down menu.
3. The students in the selected group are now displayed in the Modify Groups column. Select the student(s) you wish to remove by clicking their name(s).
4. Click the REMOVE SELECTED STUDENTS button at the bottom of the Modify Groups column. The selected students will be removed from the Group.

NOTE: If the group you removed students from is also used as a Gradebook, the students will be removed from that Gradebook. If you decide to add the student back to that Group, the student will reappear in the Gradebook with their previous grading and attendance data intact.

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4. Changing the Name of a Group
To change the name of a Group:

1. Click on the GROUPS tab, then click on the GROUPS radio button.
2. In the Modify Groups column on the left, select the Group whose name you want to change from the "GROUP" pull-down menu.
3. Click on the RENAME GROUP button.
4. A window will appear with the current name of the group in a text field. Make your changes to the name here, then click OK when you're done.

5. Deleting a Group
To delete a Group:

1. Click on the GROUPS tab, then click on the GROUPS radio button.
2. In the Modify Groups column on the right, select the Group that you want to delete from the "GROUP" pull-down menu.
3. Click on the DELETE GROUP button.
4. You will be asked to confirm that you want to delete the selected group. Click OK to delete the group.

IMPORTANT NOTE: You cannot delete a Group that is associated with a Gradebook. You must delete the Gradebook before deleting the Group. For more information on this topic, see Deleting Gradebooks.

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6. Printing Groups
You can print out a list of the students in each of your groups.

1. Click on the GROUPS tab, then click the Groups radio button.
2. Choose the group you want to print from the Groups pull-down menu.
3. Choose PRINT. . . from the File menu.
4. You can commence printing in the window that appears.

HINT: If you want to print out the students in only one group, click on the STUDENTS radio button, select the group you want to print in the pull-down menu, and choose the option "Print the student table."

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