Creating and Editing Students

1. Adding a Student
2. Adding/Editing Student Information
3. Sorting Students
4. Changing Information Displayed in the Student Table
5. Deleting Students
6. Printing Student Information

1. Adding a Student
To add a new student to the database, follow these steps:

1. Click on the GROUPS tab, then click on the STUDENTS radio button.
2. Click on the NEW STUDENT button at the top of the screen.
3. In the window that appears, enter a First Name, Middle Name (optional), Last Name, and Student ID (optional)in the respective fields.
4. Click DONE if you are finished creating students, click ADD MORE if you'd like to add another student, or click CANCEL to return to the Groups tab without saving the student information.

2. Adding/Editing Student Information
Once you have created a student, you can add a variety of personal information about that student. The tabbed student information box below the Student Table lets you organize information about the student, the student's parents or guardians, and any other pertinent information. Adding student information is easy:

1. Click on the GROUPS tab, then click on the STUDENTS radio button.
2. Select the student to whom you wish to add information.
3. In the Student Information Box, you will see that student's name displayed. Click in any of the fields to add or edit information pertaining to that student. You may click on the tabs at the top of the Student Information Box to provide additional information fields.
4. Your changes are saved when you click on a different student in the Student Table, or if you move to another mode of the program.

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3. Sorting Students
There are a number of ways in which you can sort and view the students in the Learner Profile database.

• By Group: To show only the students in a particular group in the Student Table, choose the group from the pull down menu at the top of the screen.
• By Label: To sort the students in the Student Table by name, ID, or another Student Information Label displayed in the Student Table, click on that label's header at the top of the column in the table. The students will be sorted alphabetically or numerically according to the contents in that column. Click the header again to reverse the sort. To learn more about changing the labels that are displayed in the Student Table, click here.

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4. Changing Information Displayed in the Student Table

The Student Table can display up to five fields of information about the students in your groups. By default, the table displays the fields for Last Name, First Name, Middle Name, Student ID, and Date of Birth. However, you can change the information that is displayed in these fields to whatever you like. Here's how:

1. Click on the GROUPS tab, then click on the STUDENTS radio button.
2. From the Groups menu, select "Options..."
3. On the screen that appears, you will see an option labeled "Display the following fields in the Student Table view" along with five pull-down menus. Each menu corresponds to a column in the Student Table. You can choose which field to display in the table by selecting that field in the pull-down menu.

NOTE: You may only display fields in the Student Table which correspond to fields in the first tab ("Student Info") of the student information labels. If you plan on sorting students by a student information label of your own creation, you may want to modify one of the existing labels in this tab (such as "Nickname" or "Gender"--you can always add these labels to the Miscellaneous tab). The custom label you create in the Student Info tab can be selected from the pull-down menu in the Options screen.

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5. Deleting Students

Deleting a student removes the student and all related student data, such as grades, attendance, and observable data from the database. This information is permanently deleted and cannot be recovered unless an older version of the database is restituted. Please be certain you want to delete this information before proceeding!

1. Click on the GROUPS tab, then click on the STUDENTS radio button.
2. Locate and select the student to be deleted in the Student List. You can delete multiple students at once by holding down the SHIFT or CTRL key while you make your selections.
3. Click the "Delete Student" button.

NOTE: Typically, the Learner Profile administrator is the only user who has permission to delete students. If you do not have permission to delete students, ask your administrator for assistance.

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6. Printing Student Information

Once you have entered students into the database, you may want to print out a list of those students, or a print out of a particular student's information. Learner Profile provides several different printing options. To choose from these options, follow these steps:

1. Click on the GROUPS tab, then click on the STUDENTS radio button.
2. If you want to print out information about a particular student, select that student in the Student Table. If you want to print out information about an entire group, be sure you have selected that group from the pull-down menu.
3. From the File menu, choose "Print. . ." You will be presented with the following options:
   - Print Details of Selected Students: This will print out the data in the student information fields for students selected in the Student Table.
   - Print Details of All Students in the Table: This will print out the data in the student information fields for each of the students in the Student Table. Each student's data will be printed on a separate page.
   - Print the Student Table: This will print only the information displayed in the Student Table. If, for example, you wanted to print out only the names of the students, you should set Groups Options to display only names in the Student Table.
4. After you have made your selection, click OK. You can commence printing on the screen that follows.

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