Reports Overview

1. Observation Frequency Report by Observable
2. Observation Frequency Report by Student
3. Observation Log
4. Observation Summary Report by Student
5. Observation Summary Report by Observable
6. Student Grade Summary
7. Gradebook Summary
8. Grade Histogram
9. Assignment Histogram
10. Assignment Summary
11. Student Attendance Summary
12. Gradebook Attendance Summary
13. Student Attendance Transcript
14. Database Usage Report

1. Observation Frequency Report by Observable
This report provides observational data about selected students for a particular observable. The report shows the number of times one of the observable’s qualifiers has been recorded for each student. It also displays the total number of observations recorded for each qualifier, and each qualifiers relative frequency (i.e., how often a qualifier is selected relative to the other qualifiers in the set for this particular observable).


To generate the report, you must select a range of dates, one or more students, and one or more observables. To select multiple items, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. The data for each observable will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each observable’s report on a separate page.

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2. Observation Frequency Report by Student
This report provides observational data about a student for selected observables. The report displays the text of each observable, its associated qualifiers, and the number of times each qualifier has been recorded for that student.


To generate the report, you must select a range of dates, one or more students, and one or more observables. To select multiple items, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. The data for each student will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each student’s report on a separate page.

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3. Observation Log
This report provides a log of observations recorded for a particular student. The report can be customized to display only selected observables over a specific period of time. It displays the text of each observable recorded, the date and time the observation was made, the qualifier selected, and annotations to the observation, if applicable. The report will also display the Learner Profile user who recorded the observation when the report is run by an administrator.

To generate the report, you must select a range of dates, one or more students, and one or more observables. To select multiple items, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. The data for each student will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each student’s report on a separate page.

NOTE: If you want a complete report of all the recorded observations in the database, choose ALL for the Date Range, and select all students and observables.

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4. Observation Summary Report by Student
This report provides a summary of observation data about a student and selected observations. It can be customized to display only selected observables over a specific period of time. The report data can include the number of times that an observation of a particular observable has been recorded, the average qualifier score for that observable, and the progress score for that observable. An average of these statistics is displayed along the bottom row of the report.

To generate the report, you must select a range of dates, one or more students, and one or more observables. To select multiple items, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. The data for each student will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each student’s report on a separate page. For more information about Average and Progress scores, see the Gradebook section of the Help.

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5. Observation Summary Report by Observable
This report provides a summary of observation data about an observation and selected students. For each student, the report data can include the frequency that the observable has been reported on, the average qualifier score for that observable, and the progress score for that observable. The average for the selected students of these statistics is displayed along the bottom row of the report.

To generate the report, you must select a range of dates, one or more students, and one or more observables. To select multiple items, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. The data for each student will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each student’s report on a separate page. For more information about Average and Progress scores, see the Gradebook section of the Help.

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6. Student Grade Summary
This report lists a student’s final grades for the selected part of the school year. If the student belongs to multiple gradebooks, the report provides the final grade from each gradebook created by the user running the report. By default, Administrator and Other Faculty user types can generate a report drawing from all gradebooks in the database.

To generate the report, you must select a term in the school year, the school year, and one or more students. To select multiple students, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. The data for each student will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each student’s report on a separate page.

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7. Gradebook Summary
This report shows the final grades for every student in the selected gradebook. If the gradebook is divided into more than one term, the grade for each term is displayed. The students’ average for the school year is also displayed.


To generate the report, simply select a gradebook. To select multiple gradebooks, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. The data for each student will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each student’s report on a separate page.

NOTE: If you select multiple gradebooks which have different types of grading periods, reports will be generated only for the selected gradebooks with grading periods matching the selected Terms. For example, let's say you selected three gradebooks: Gradebook A, Gradebook B, and Gradebook C. Gradebooks A and B are divided into semesters, but Gradebook C is divided into trimesters. If you then selected "Semester 1" as the Term to report on, reports would be generated for the Gradebooks A and B, but no report would be generated for the Gradebook C since it does not contain semesters.

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8. Grade Histogram
This report shows how, in the form of a bar graph, the final grades for a term are dispersed among the students in a particular gradebook. Additionally, the report can display a variety of statistics about these grades, such as mean, high score, low score, and standard deviation (see the Statistics section of the Help for definitions of these terms).


To generate the report, select a gradebook and a term. To select multiple gradebooks, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. The data for each gradebook will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each gradebook’s report on a separate page.

NOTE: If you select multiple gradebooks which have different types of grading periods, reports will be generated only for the selected gradebooks with grading periods matching the selected Terms. For example, let's say you selected three gradebooks: Gradebook A, Gradebook B, and Gradebook C. Gradebooks A and B are divided into semesters, but Gradebook C is divided into trimesters. If you then selected "Semester 1" as the Term to report on, reports would be generated for the Gradebooks A and B, but no report would be generated for the Gradebook C since it does not contain semesters.

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9. Assignment Histogram
This report shows how, in the form of a bar graph, the scores for an assignment are dispersed among the students in a particular gradebook. Additionally, the report can display a variety of statistics about these scores, such as mean, high score, low score, and standard deviation.

To generate the report, select a gradebook and a term. To select multiple gradebooks, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. The data for each gradebook will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each gradebook’s report on a separate page.

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10. Assignment Summary
This report displays a variety of statistics about an assignment, such as mean score, high score, low score, and standard deviation. Additionally, the individual scores of each student may be shown on this report.

To generate the report, select a gradebook and an assignment (you can select multiple gradebooks by holding down the SHIFT key while making your selections). The data for each assignment will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each assignment’s report on a separate page.

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11. Student Attendance Summary
This report provides a summary of a student’s attendance by tallying the student’s unexcused absences, excused absences, tardies, and so forth. For teachers, this report will show the student’s attendance data for all of the teacher’s gradebooks in which the student appears. For administrators, the report will gather data from the gradebooks of all teachers in the database, providing a complete and comprehensive attendance record for that student.

To generate the report, you must select a span of time (either a term or date range) and a student. To select multiple students, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. . Each student’s attendance data will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each student’s report on a separate page.

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12. Gradebook Attendance Summary
This report provides an attendance summary for a particular gradebook by displaying the number of unexcused absences, excused absences, tardies, etc. for each student in the gradebook. Additionally statistics, such as average and total, are also displayed, as well as each student’s attendance score (when attendance has been designated as category impacting the final grade).

To generate the report, you select a span of time (either a term or date range) and a gradebook. Administrators can generate this report from any gradebook in the database by selecting a user from the pull down menu, and then selecting that user’s gradebook. To select multiple gradebooks, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. . Each gradebook’s attendance data will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each gradebook’s report on a separate page. In order to display attendance score information, you must select a term rather than a date range.

NOTE: If you select multiple gradebooks which have different types of grading periods, reports will be generated only for the selected gradebooks with grading periods matching the selected Terms. For example, let's say you selected three gradebooks: Gradebook A, Gradebook B, and Gradebook C. Gradebooks A and B are divided into semesters, but Gradebook C is divided into trimesters. If you then selected "Semester 1" as the Term to report on, reports would be generated for the Gradebooks A and B, but no report would be generated for the Gradebook C since it does not contain semesters.

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13. Student Attendance Transcript
This report provides a log of a student’s attendance for a particular gradebook, displaying the date, and type of attendance code recorded. Additionally, the totals of these attendance codes and the student’s attendance score (if applicable) are displayed.

To generate the report, select a span of time (either a term or date range), a gradebook, and a student. To select multiple students, hold down the SHIFT key (Mac users) or CTRL key (PC users) while making your selections. Each student’s attendance data will appear in a separate section of the report. Choose the "Page Break Between Items" option to print each student’s report on a separate page.

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14. Database Usage Report
This report provides an administrator with a comprehensive array of statistics describing both the contents of the database and the involvement of the users who have created its content.

This report is generated simply by selecting DATABASE USAGE REPORT from the pull-down menu of reports. No additional information is necessary.

NOTE: Only a user with administrative privileges can create this report.

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