Learner Profile 3

Administrative Duties

Students and Groups

Observation

Gradebook

Attendance

Lesson Plans

Reports

Creating Reports

Choosing a Report
Selecting Data Criteria
Selecting Multiple Items
Report Options
Viewing Reports
Adding Report Comments
Sorting Report Data
Printing Reports

Once you have recorded observations and other assessment information in Learner Profile, you can generate reports that aid in interpreting the data you have collected.

1. Choosing a Report
You can generate 14 different types of reports using Learning Profile (and dozens more "sub-reports" from within these reports). To choose a report, click on the REPORTS tab, and then select a report from the Report pull-down menu in the upper-left corner of the screen. Each type of report is explained in detail later in the Reports sections of the Help.

2. Selecting Data Criteria
Every report in Learner Profile requires that you provide certain criteria, such as a date range and student, upon which the report will be based. The types of criteria vary from report to report. Many of the reports enable you to select multiple students, observables, gradebooks, etc. A report will be generated for each item selected. You will be able to page through each report when you click VIEW REPORT.

3. Selecting Multiple Items
Many of the reports allow you to select more than one student, group, gradebook, observable, or observable set. The way in which you select multiple items depends on your operating system.

Windows:
- Contiguous Selection: Hold down the SHIFT key while clicking on the items. All items between the first selected item and the next selected item will be selected.
- Non-Contiguous Selection: Hold down the CTRL key while clicking on the items. Only the items you click on will be selected.
Macintosh:
- Contiguous Selection: Hold down the CTRL key while clicking on the items. All items between the first selected item and the next selected item will be selected.
- Non-Contiguous Selection: Hold down the SHIFT key while clicking on the items. Only the items you click on will be selected.

4. Report Options
Clicking the REPORTS OPTIONS button at the bottom of the screen provides you with a number of options to customize your reports. The table below shows the various options available when generating a report. These options vary with each report. See the descriptions of each report for details.

Report Option	Definition
Student Info	Determines how student information is displayed on report. Name Only: Displays the student's name according to preferences set in the Groups Display Options. ID Only: Displays the student's ID instead of the name. Name and ID: Displays both student's name and ID.
User Info	User information is displayed in the upper-left hand corner of a report. These options determine what user information is displayed. User Name: Displays name under which user logged in (e.g., "admin"). Custom: Enables user to create a name to be displayed (e.g., Mr. Tapply). No User Info: Will not display any user information.
Page Break Between Sections	Inserts a page break between each section of your printed report when selected.
Annotation	Displays text of annotations made for observations in report.
Truncate to One Line	If the text in a cell exceeds one line, this option truncates the text (with "...") so that each row is no more than one line.
Frequency	Displays a column showing the number of times an observation has been made.
Average	Displays the numeric average of the qualifiers used for the given observations.
Progress	Displays the numeric progress statistic of the qualifiers used for the given observations.
Signature Line	Displays a signature line on the report, useful if report needs to be signed by a parent or guardian.
Attendance Policy	Displays the attendance policy used for the selected gradebook.
Penalty	Displays the percent deducted from student's final grade due to the attendance policy.
Observations	When selecting observable sets, this option lets you choose whether to generate the report using only observations made to the selected set (This Set Only), or to use observations made to the selected observables for all sets in which they exist (All Sets). The All Sets option is useful if you have observables linked to other sets, and you wish to run a comprehensive report on all observations made using that observable.
Mean	the sum of a set of numbers divided by the number of elements in the set.
Median	Displays the score that divides the set of scores in half.
High Score	Displays the high score for the set of data.
Low Score	Displays the low score for the set of data.
Range	Displays the difference between the high score and the low score.
Average Deviation	Displays a number indicating how much, on average, each score differs from the mean.
Variance	Displays a number describing how the scores in a set of data are spread out--the higher the number, the more dispersed the scores.
Standard Deviation	Displays a number indicating how scores in the set of data tend to differ from the mean.

5. Viewing Reports
Once you have selected a report, its data criteria, and your report options, click the VIEW REPORT... button to display your report on-screen. The report should appear in a new window. Certain reports enable you to generate a series of reports simultaneously. For example, if you had several students selected when you created a Student Attendance Transcript, Learner Profile will create a separate report for each student selected. The PREVIOUS and NEXT buttons enable you to move from one report to the next. Each of these reports is referred to as a "section."

6. Adding Report Comments
After you have chosen to view a report, you may add a comment to the footer of that report by typing in the "Comment" field at the bottom of the screen. The comment you type will appear on all sections of the report. If you would like to make comments about an individual student, be sure that you have generated the report for the intended student only, not a group of students.

7. Sorting Report Data
Many of the reports are displayed as data in tables. Each column in the table has a heading describing the type of data in that column. By clicking on the heading, you can sort the table by that type of data. For example, if you created a Gradebook Attendance Summary report and wanted to see which students in the class had the most absences, you could click on the ABSENT heading. The student list would be resorted to show students with the most absences at the top of the list. Click on the ABSENT heading again would perform a "reverse sort"--students with the fewest number of absences would appear at the top of the list. To return to viewing the students alphabetically, click on the STUDENTS heading.

8. Printing Reports
To print your report, you first must choose to view it (click the VIEW REPORT... button to view your report). Below the report, you will see two print buttons:

PRINT SECTION: Click this button to print the section of the report you are currently viewing.
PRINT ALL: Click this button to print all of the sections that have been generated with this report. Click the appropriate button to begin the print process (depending on your operating system, your computer may prompt you with further printing options).

NOTE: If you don't want a page break between sections of your printed report, deselect the "Page Break Between Sections" option under Report Options.