Managing Users

1. Adding New Users
2. Editing Users' Names
3. Editing Users' Passwords
4. Changing Users' User Types
5. Deleting Users

When a user logs in as administrator (or as a user with administrative permissions), a menu labeled "Admin" is displayed in the menu bar. Other Learner Profile users will not see this menu and will not be able to access the User Management features contained within it.

After installing Learner Profile, the administrator needs to set up the database for other Learner Profile users—such as teachers, guidance counselors, and principals. The "Manage Users…" item in the Admin menu facilitates adding, editing and deleting users.

1. Adding New Users:
To add a new user:

1. Choose MANAGE USERS… from the Admin menu.
2. Click the ADD… button.
3. In the Add User window, enter a user name and password for the new user (32 characters max). You will need to retype the password to verify it.
4. Choose the type of user you are creating: ADMINISTRATOR, TEACHER, or OTHER FACULTY. From this screen you may edit the permissions for a user type by clicking the PERMISSIONS… button. For more information about Permissions, please see the Permissions section of the help.
5. Click DONE to add this user to the database; click ADD MORE… to add this user to the database and create another user; or click CANCEL to return to the Manage Users window without saving the user.

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2. Editing Users' Names:
To edit a user's name:

1. Choose MANAGE USERS… from the Admin menu.
2. In the Manage Users table, select the user whose name you want to edit.
3. Click the EDIT… button.
4. In the Edit User window, type the new name in the User Name text field.
5. Click OK to save the new name; click CANCEL to return to the Manage Users window without saving your changes.

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3. Editing Users' Passwords:
To edit a user's password:

1. Choose MANAGE USERS… from the Admin menu.
2. In the Manage Users table, select the user whose password you want to edit.
3. Click the EDIT… button.
4. In the Edit User window, click the CHANGE PASSWORD… button.
5. In the Change Password window, type in the new password, and type it again
   in the Verify Password filed.
6. Click OK to save the new password; click CANCEL to return to the Edit User window without saving your changes.

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4. Changing Users' User Types
To change a user's user type:

1. Choose MANAGE USERS… from the Admin menu.
2. In the Manage Users table, select the user whose user type you want to edit.
3. Click the EDIT… button.
4. In the Edit User window, choose the new user type from the User Type drop-down menu. From this screen, you may also edit the permissions for a user type by clicking the PERMISSIONS… button. For more information about Permissions, please see the Permissions section of the help.
5. Click OK to save the new user type; click CANCEL to return to the Manage Users window without saving your changes.

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5. Deleting Users
To delete a user:

1. Choose MANAGE USERS… from the Admin menu.
2. In the Manage Users table, select the user that you want to delete.
3. Click the DELETE… button.
4. You will be prompted to transfer the gradebooks, groups, and observable sets created by that user to another user in the database. Choose TRANSFER DATA/DELETE USER to transfer these items to another user; choose DELETE DATA/DELETE USER to permanently delete the user and related data; choose CANCEL to exit this screen without deleting anything.
5. If you chose TRANSFER DATA/DELETE USER in step 4, you will be prompted to select the user to whom you want to transfer the data. Only users of the same user type as the user to-be-deleted are eligible to have data transferred to them.

NOTE: Use caution when deleting users--deleted data and users are not recoverable.

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